Set up your COO check-ins
Two recurring moments keep your operations on track: a short weekly pulse and a quarterly health check. From early-revenue onward, add an optional third — a 30-minute pass on your process wiki or Notion. Pick times, add them to your calendar, and you're done — no setup, no infrastructure.
Quarterly health check
A deeper diagnostic on the first Monday of each quarter, at the same time.
Quarterly doc review — optional, early-revenue+
30 minutes right after the health check (or same week): stale pages, oral-only workflows, things that broke twice. Processor owner + area leads if you can.
Apple Calendar / Outlook
Prefer a file? Download all recurring events at once and open it in any calendar app.
Each calendar reminder contains the exact prompt to paste into your AI tool (Cursor, Claude Code, OpenCode, …). When it pops up: open your tool, paste the prompt, run it. Times are in Europe/Amsterdam. New here? See how to add the Virtual COO to your setup.